A Purchase Executive sources and procures goods and services required by the organization, negotiating favorable terms, and ensuring timely deliveries. They maintain an optimal supply of materials and products, adhere to budgets, and support smooth operations.
Why Hire a Purchase Executive?
- A skilled Purchase Executive can negotiate better deals, reduce lead times, and manage vendor relationships.
- They improve cost savings and operational efficiency, which contributes positively to production cycles and customer satisfaction.
Job Description Template
We are looking for a meticulous Purchase Executive to join the company. You will support the procurement process by managing vendor relationships and ensuring compliance with internal procurement policies.
You will also coordinate with various departments to fulfill purchasing needs. This requires a keen eye for detail, excellent negotiation skills, and an understanding of the Indian market dynamics.
Ultimately, you will ensure streamlined procurement, helping the company maintain a reliable supply chain and manage costs effectively.
Responsibilities
- Conduct market research to identify and evaluate suppliers, vendors, and service providers.
- Negotiate contracts, pricing, and payment terms to secure the best possible deals.
- Coordinate with departments to understand material and product requirements.
- Place orders, track delivery timelines, and ensure timely receipt of goods.
- Maintain accurate records of purchase orders, invoices, and other relevant documentation.
- Evaluate vendor performance based on quality, price, reliability, and delivery timelines.
- Assist in budgeting and cost control by sourcing materials at competitive prices.
- Ensure all purchases comply with organizational policies and government regulations.
- Work closely with the finance team for timely payments and budget adherence.
Qualifications
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- 2+ years of experience in procurement, supply chain, or a related role.
- Knowledge of procurement processes, vendor management, and market analysis.
- Proficiency in MS Office and procurement software.
- Strong negotiation, communication, and organizational skills.
- Understanding of Indian regulations related to procurement and vendor compliance.
Key Skills:
- Procurement Management
- Vendor Relationship Management
- Negotiation Skills
- Market Research
- Budget Management
- Compliance and Documentation
- Analytical and Problem-Solving Skills
- Knowledge of Indian Procurement Policies
Tips for Recruiters
- Look for candidates with proven negotiation skills; effective negotiation can save on costs and secure favorable terms.
- Check for familiarity with procurement software to streamline purchasing and tracking processes.
- Evaluate candidates’ knowledge of Indian market trends, as this can help in identifying reliable suppliers and competitive prices.
- Seek out attention to detail, as this role involves meticulous record-keeping and compliance with policies.
Key Points to Mention About Your Organization
- Highlight any specific products or materials commonly purchased, which can help candidates understand their primary responsibilities.
- Mention procurement processes or software that your company uses to attract candidates with relevant experience.
- Describe any ethical or sustainability policies that apply to the purchasing process, if applicable.
Keywords For Recruiters:
- Procurement Specialist
- Vendor Management
- Purchase Orders
- Supply Chain Coordination
- Cost Reduction
- Sourcing Specialist
- Market Research
