Procurement Manager

A Procurement Manager develops and manages purchasing strategies for the organization. They ensure the cost-effective acquisition of quality goods and services while maintaining healthy vendor relationships. 

Why Hire a Procurement Manager?

• A Procurement Manager brings strategic insight into supplier management, reducing costs while ensuring quality and compliance.
• They contribute to smoother, more predictable operations by building resilient supply chains and fostering reliable supplier relationships.

Job Description Template

We are seeking a Procurement Manager to be a part of the logistics operations of the institute. You will oversee the sourcing and procurement functions within the organization.

In this role, you will manage vendor relationships, negotiate contracts, and ensure the timely and cost-effective procurement of goods and services. This requires a solid understanding of procurement strategies, market trends, vendor negotiations, and financial acumen.

You must also know industry-specific regulations, including compliance with Indian taxation, customs, and legal frameworks. Ultimately, you will align the procurement processes with organizational goals.

Responsibilities

• Develop and implement procurement strategies that align with company goals and objectives.
• Identify and assess potential suppliers based on quality, cost, reliability, and sustainability.
• Negotiate contracts and manage vendor relationships to ensure consistent supply quality and adherence to agreed terms.
• Conduct cost analysis to identify cost-saving opportunities and optimize the purchasing budget.
• Ensure compliance with procurement policies and regulatory requirements, including tax implications and environmental laws specific to India.
• Manage procurement processes and procedures, ensuring transparency and accountability in all transactions.
• Collaborate with internal stakeholders to forecast procurement needs and streamline processes.
• Monitor market trends and industry best practices to ensure procurement processes remain competitive.
• Prepare reports and dashboards to track procurement KPIs, performance, and cost savings.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field; MBA or equivalent advanced degree is a plus.
• 5+ years of experience in procurement, supply chain, or purchasing, preferably in a managerial role.
• In-depth knowledge of procurement processes, contract negotiation, and vendor management.
• Familiarity with Indian regulatory requirements related to procurement, such as tax implications and import/export guidelines.
• Proficiency in ERP systems (SAP, Oracle) and advanced MS Excel skills.
• Strong analytical skills with attention to detail and financial acumen.
• Excellent negotiation, communication, and interpersonal skills.

Key Skills:

• Strategic Sourcing
• Vendor Management
• Contract Negotiation
• Supply Chain Optimization
• Cost Analysis
• Regulatory Compliance (especially Indian regulations)
• ERP Systems (e.g., SAP, Oracle)
• Forecasting and Budgeting

Tips for Recruiters

• Look for candidates with a solid understanding of the Indian regulatory landscape, including GST and import/export policies, as this is critical for ensuring compliance and effective cost management.
• Prior experience with Indian suppliers and markets can be valuable, as it provides insight into market-specific procurement challenges and supplier management practices.
• Candidates with certifications in procurement (such as Certified Professional in Supply Management, or CPSM) often bring added expertise in best procurement practices.
• Evaluate candidates’ ERP skills, as proficiency in procurement software is essential for efficient and transparent process management.

Key Points to Mention About Your Organization

• Emphasize any unique procurement challenges or industry-specific sourcing needs to attract candidates with relevant experience.
• Highlight any training programs or certifications that the company provides or encourages for procurement professionals.
• Mention if the organization focuses on sustainable procurement or has specific initiatives for environmentally responsible sourcing.

Keywords For Recruiters:

• Procurement Strategy
• Cost Reduction
• Vendor Negotiation
• Compliance and Regulatory Knowledge
• Contract Management
• SAP/ERP Proficiency
• Supplier Relationship Management
• Indian Market Expertise
• Procurement Analytics
• Sustainable Procurement