Export Executive

An Export Executive manages international shipments, ensures compliance with export regulations, and handles documentation for exports. They also coordinate with logistics, freight forwarding agents, customs authorities, and international clients to ensure the timely and smooth delivery of goods.

Why Hire an Export Executive?

• An Export Executive focuses on export logistics and regulatory compliance to help the business expand its footprint in international markets.
• They ensure seamless operations by handling documentation, coordinating with international partners, and maintaining strong relationships with customs authorities.

Job Description Template

We are looking for a skilled Export Executive to join the organization. You will oversee the entire export process, including documentation, customs clearance, logistics coordination, and compliance with international trade laws. 

This requires a strong understanding of export procedures, international markets, and cross-border regulations. You must know Indian trade laws, customs regulations, and shipment requirements.

As an Export Executive, you will help enhance the company’s global reach by fulfilling international customer demands.

Responsibilities

• Handle the complete export process, including documentation, customs clearance, and shipping arrangements.
• Ensure that export shipments comply with the applicable laws and regulations, including customs duties, taxes, and international trade laws.
• Liaise with shipping lines, freight forwarders, customs brokers, and other logistics providers.
• Prepare export documentation such as invoices, packing lists, and certificates of origin.
• Manage inventory and monitor stock levels for international shipments.
• Coordinate with internal teams (sales, logistics, and warehouse) to ensure timely export of goods.
• Negotiate and monitor international freight rates and other logistics costs.
• Maintain accurate records of export activities, shipments, and transactions.
• Track and resolve any shipment issues or delays, ensuring timely delivery to international clients.
• Stay updated on changing export regulations, tariffs, and international trade policies.

Qualifications

• Bachelor’s degree in International Business, Supply Chain Management, or a related field.
• 2+ years of experience in export operations, logistics, or international trade.
• Knowledge of export documentation, international shipping procedures, and customs regulations.
• Proficiency in MS Office and export management software.
• Excellent communication, negotiation, and problem-solving skills.
• Understanding of Indian export regulations and compliance procedures.
• Familiarity with export financing options such as letters of credit and trade terms (FOB, CIF, etc.).

Key Skills:

• Export Documentation
• International Trade Regulations
• Customs Compliance
• Freight and Shipping Coordination
• Export Process Management
• Vendor and Client Coordination
• Inventory Management for Exports
• Knowledge of Export Financing
• Cross-border Communication
• Problem-solving

Tips for Recruiters

• Prioritize candidates with experience in handling export documentation to ensure smooth transactions and minimize delays.
• Look for familiarity with Indian export regulations such as the Foreign Trade Policy, DGFT guidelines, and customs duties.
• Seek candidates with good communication and negotiation skills, especially for liaising with international clients and service providers.
• Assess the candidate’s ability to manage multiple international shipments simultaneously, which is critical for businesses with large export operations.

Key Points to Mention About Your Organization

• List the key products that the company exports and mention any specific regions or countries the candidate will focus on.
• Highlight any global partnerships or logistics systems the company uses to manage international exports.
• Mention if the company offers training on specific software or international trade regulations that will be used.

Keywords For Recruiters:

• International Trade
• Export Documentation
• Customs Compliance
• Freight Management
• Shipping Coordination
• Export Operations
• Cross-border Logistics
• Export Regulatory Knowledge
• Import-Export Management